The primary function of Library rooms (including meeting and conference rooms) is to provide space for library-sponsored and co-sponsored programs and educational, civic, and community-oriented activities. The Library-sponsored and co-sponsored programs take precedence over all other uses of meeting rooms. The library reserves the right to cancel or reschedule non-library bookings in order to accommodate library-sponsored activities, with as much notice as possible. These rooms are only reserved when the Library is open to the public.
The Library reserves the right to attend any events and meetings held in its facilities to ensure that library policies are being followed. As a community service, the Library welcomes the use of its rooms for public gatherings by groups who agree to abide by the Library’s Code of Conduct and whose activities will not adversely affect library operations.
- Reservations must include the set up time in their booking request. Access to Library rooms prior to the scheduled start time is prohibited.
- Reservations must include the breakdown time in their booking request. Continued use of a Library room after a reservation has ended will incur additional prorated fees.
- Customers needing a longer reservation period should speak with branch staff prior to their event to modify their booking requests. If the Library room is available, customers will need to pay additional prorated fees.
- All promotional print and digital signage or marketing materials for event reservations must include the statement “Use of Library rooms does not constitute endorsement of program/meeting or its content by the Prince George's County Memorial Library System" and must be approved by Library staff before posting or publishing.
- Private parties are not allowed in Library Rooms. This includes but is not limited to showers, receptions, birthdays, concerts, recitals or graduation parties, and other purely social gatherings.
- Alternatives for Social Gatherings/ Event Rentals in Prince George’s County:
- Only light refreshments (e.g. sandwiches, cookies, water, tea, sodas, coffee) are allowed in Library rooms. Alcohol, full-service catered meals, and heating sources/open flames (candles, sterno, etc.) are prohibited.
- Library rooms may not be used for campaigning, fundraising, nor for commercial activities involving sales or financial transactions. Customers may not charge admission or materials fees for events in Library rooms.
- Organizations using Library rooms may not recruit or solicit participants for their event on library premises.
- Customers must vacate their reserved space 15 minutes before the Library closes.
- The capacity of Library rooms is determined by fire regulations and must not be exceeded.
- Doors to Library rooms must remain unlocked during meetings and events.
- Organizations using Library rooms must have at least one adult (18 years or older) present at all times.
- Any organization and/or individual reserving a Library room is responsible for the condition of the Library room and will be financially responsible for any damage caused by members of the organization or attendees during the time the Library room is reserved.
- Further use of the Library rooms will be denied to any individual or organization that fails to comply with the above agreement.
In the event of an emergency, the Library reserves the right to cancel a Library room reservation. Groups and/or individuals are responsible for contacting the Library in severe weather conditions to determine whether the Library system will remain open. Closing information is available before Library opening hours at (301) 699-3500, on the web at pgcmls.info or via the free PGCMLS app. The Library will reschedule Library room reservations within 30 days if possible when the Library closes due to severe weather or other emergencies.
